A First-Time Event Planner's Guide to Hiring a Marquee
Hiring a marquee for the first time can feel like a big decision.
How big does it need to be? Where can it go? What about flooring? Lighting? Catering? What happens if it rains?
Don't worry. You don't need to be an event expert to create a fantastic marquee event.
With some forward planning and advice from an experienced marquee company, the process can be surprisingly straightforward.
If you're hiring a marquee for the first time, here's everything you need to think about.
🎪 Start with the Basics
Before contacting a marquee company, it's useful to have a few basic details ready.
Think about:
- Your event date
- Approximate number of guests
- Location
- Type of event
- Whether guests will be seated or standing
- Any entertainment you are planning
You don't need to have everything worked out. A good marquee company can help you develop the plan from there.
📏 How Big Does Your Marquee Need to Be?
Guest numbers are important, but they aren't the only factor.
A marquee for 100 guests having a sit-down meal will require a different layout from a marquee for 100 guests attending a standing reception.
You also need to consider:
- Tables and chairs
- Dance floor
- Bar
- Stage or DJ
- Catering requirements
- Lounge areas
- Circulation space
That is why it's worth discussing your plans with your marquee supplier rather than choosing a size based only on guest numbers.
🌱 Is Your Site Suitable?
The location of your event is another important consideration.
Your marquee company will need to consider things such as:
- Available space
- Ground conditions
- Slopes
- Access for vehicles and equipment
- Trees and other obstacles
- Potential underground services
- Positioning of the marquee
A site visit can be particularly useful because it helps identify potential issues before installation day.
🚚 Think About Access
This is one of the easiest things for first-time event planners to overlook.
There's a big difference between having enough space for a marquee and having enough access to install one.
Consider how equipment will reach the site and whether there are narrow gates, tight corners, steps or other obstacles.
Your marquee company can advise you on what's possible and whether you need any additional arrangements.
💡 Don't Forget What's Inside the Marquee
Hiring the structure is only part of creating your event space.
You'll also need to consider the elements that make it comfortable and functional.
Depending on your event, this could include:
- Flooring
- Lighting
- Heating
- Furniture
- Bar facilities
- Power
- Toilets
- Catering areas
You don't necessarily need every option. The important thing is to work out what's appropriate for your event.
🌦 Have a Plan for the Weather
One of the main reasons people choose marquees is the flexibility they offer when the British weather decides to do its own thing.
A marquee can provide shelter from rain and wind, while also offering shade during warmer weather.
Think about guest comfort throughout the event, particularly if your celebration is taking place during spring or autumn.
🍽 Talk to Your Other Suppliers
Your marquee doesn't exist in isolation.
Your caterer, DJ, band, florist, furniture supplier and other event professionals may all need to work within the space.
It's worth discussing your marquee layout with them early.
For example, your caterer may need a specific preparation area, while a band might have space or power requirements.
Good communication between suppliers can prevent problems later.
📅 Book Early Where Possible
If you have a popular summer date, don't leave your marquee booking until the last minute.
Booking early can give you:
- Better availability
- More choice
- More time to plan
- Greater flexibility
- Less stress
You don't need every detail finalised before making an enquiry. Your marquee supplier can help you work through the details as your plans develop.
💷 Understand What's Included
When comparing marquee companies, don't simply compare the headline price.
Ask what is included in the quotation.
For example:
- Delivery
- Installation
- Collection
- Flooring
- Lighting
- Side panels
- Additional equipment
A cheaper initial quote isn't necessarily cheaper overall if it excludes important elements.
A clear quotation makes it much easier to compare your options.
🤝 Choose Experience Over Guesswork
Perhaps the most important piece of advice for a first-time event planner is simple:
Don't feel that you have to know everything.
That's what an experienced marquee company is there for.
A good supplier will ask questions, explain your options, highlight potential issues and help you create a setup that works for your event and your budget.
At Zest Marquees, we work with clients across Northamptonshire and surrounding areas to make the process as straightforward as possible.
Final Thoughts
Hiring a marquee for the first time doesn't need to be daunting.
Start with the basics, plan ahead, ask questions and work with experienced suppliers who can guide you through the process.
Once the practical details are sorted, you can concentrate on the fun part: creating an event your guests will remember.
🎪 Planning your first marquee event?
Visit www.zestmarquees.co.uk to find out more about Zest Marquees or get in touch with the team to discuss your plans.
A little planning now can save a lot of stress later — and we’re here to help every step of the way.
Our team is ready to discuss your requirements today. Call 07533 023225 or email sales@zestmarquees.co.uk
